Free Email Signature Generator
Create professional HTML email signatures that work in every email client. Choose a template, customize your details, and copy the HTML directly into Gmail, Outlook, or Apple Mail.
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Email Signature Tips
Keep It Simple
A clean, concise signature with 3-5 lines of contact info is more professional than a cluttered one. Include only the essentials: name, title, company, and one or two contact methods.
Use Table-Based HTML
Email clients have notoriously poor CSS support. This generator uses table-based layouts with inline styles to ensure your signature renders correctly in Gmail, Outlook, Apple Mail, and others.
Add Social Links Strategically
Only include social profiles that are relevant to your professional identity. A LinkedIn profile adds credibility, while personal social accounts may not be appropriate for business emails.
Test in Multiple Clients
After pasting your signature, send a test email to yourself and open it in different email clients (Gmail web, Outlook desktop, mobile) to verify it looks correct everywhere.
How to Add Your Signature
Gmail
Go to Settings (gear icon) > See all settings > Scroll to "Signature" > Click the formatting toolbar, then paste your copied HTML signature. Save changes.
Outlook (Desktop)
Go to File > Options > Mail > Signatures > New. Name your signature, then paste the HTML into the editor. Set it as default for new messages.
Apple Mail
Go to Mail > Preferences > Signatures > Create new. Open the signature file with TextEdit, paste your HTML, then drag it into Apple Mail's signature editor.
Outlook (Web)
Go to Settings (gear icon) > View all Outlook settings > Mail > Compose and reply. Paste your signature HTML into the editor and save.
Frequently Asked Questions
Is this email signature generator completely free?
Yes, this tool is 100% free with no usage limits. You can generate as many email signatures as you need, with any template, colors, and social links. There is no sign-up required and no watermarks are added to your signature.
Why does the signature use HTML tables instead of modern CSS?
Email clients like Outlook, Gmail, and Apple Mail have limited and inconsistent CSS support. HTML tables with inline styles are the most reliable way to ensure your signature looks the same across all email clients and devices. Flexbox and grid layouts will break in most email clients.
Can I add my own profile photo to the signature?
The Classic template includes a colored initial placeholder. For a custom photo, you can copy the HTML and replace the initial circle with an <img> tag pointing to a hosted image URL. Self-hosted images are more reliable than embedded ones in email signatures.
Will the social media icons load in all email clients?
The social icons are loaded from external URLs, so they require the recipient to have image loading enabled. Most modern email clients load images by default, but some may require the recipient to click "Show images" the first time.
How do I use the "Copy HTML" button?
Click "Copy HTML" to copy the raw HTML code to your clipboard. Then go to your email client's signature settings and paste it into the signature editor. Most email clients have a "paste as HTML" or rich text option. For Gmail, simply paste it directly into the signature box.